Job Description:

Recruitment On-Site Operations Coordinator

 Location: Rugby & Coventry (Multi-site role)
 Travel: Required between sites
 Shift Pattern: Any 5 days out of 7 , 14:00 to 22:00 or 13:00 to 21:00

About the Role

We’re looking for a driven and hands-on Recruitment On-Site Operations Coordinator to support the delivery of high-volume recruitment and workforce operations across two key client sites in Rugby and Coventry.

This is a fast-paced, multi-site role where you’ll take ownership of on-site recruitment, workforce coordination, and operational delivery, ensuring we consistently meet client demand and service expectations.

If you enjoy being on the ground, solving problems in real-time, and making an impact in a high-volume environment — this role is for you.

Key Responsibilities

Operations & Client Delivery

• Coordinate daily operations across both sites, ensuring smooth and efficient workforce delivery
• Act as a key point of contact for clients and attend meetings where required
• Travel between sites to maintain strong on-site presence and operational control
• Manage shift bookings, allocations, and fulfilment to meet client demand

Recruitment & Workforce Management

• Conduct on-site recruitment including interviewing, hiring, and inductions
• Build and maintain strong talent pools for high-volume roles
• Develop rolling 4–6 week workforce forecasts based on demand trends
• Work closely with recruitment teams to ensure a steady pipeline of candidates

Attendance, Performance & Engagement

• Monitor attendance, performance, and conduct of the workforce
• Manage absence cover and short-notice staffing challenges
• Analyse no-shows and attrition trends, implementing solutions to improve retention

Systems, Data & Efficiency

• Use ATS, CRM, and workforce systems to manage bookings and workforce data
• Ensure accurate timesheet submission and payroll readiness
• Maintain data accuracy across all systems
• Embrace automation and AI tools to improve efficiency and reduce manual processes
• Analyse data to improve fulfilment rates and operational performance

Compliance & Governance

• Ensure full compliance with Right to Work, AWR, and Working Time Regulations
• Maintain audit-ready documentation at all times
• Support internal and external compliance audits
• Escalate any compliance or operational risks promptly

What We’re Looking For

• Previous experience in recruitment, onsite coordination, or workforce planning
• Strong organisational and problem-solving skills
• Ability to work in a fast-paced, high-volume environment
• Confident communicator with strong client-facing skills
• Comfortable working across multiple sites and managing competing priorities
• Experience using recruitment or workforce systems (ATS/CRM)
• Proactive mindset with a focus on continuous improvement

Performance & KPIs

Success in this role will be measured through:

• Achievement of fulfilment targets across both sites
• High levels of client satisfaction and SLA delivery
• Reduction in last-minute unfilled shifts
• Accuracy in bookings, timesheets, and system data
• Full compliance with Right to Work and audit standards
• Effective use of automation and system tools to improve efficiency