Job Description:

Project Controls, Reporting & Change ManagerLocation: Oxford (OX4)

Working arrangement: Full-time, office-based – 5 days per week

The Role

We are seeking an experienced Project Controls, Reporting & Change Manager to join a major construction project based in Oxford.

This is a key project controls and commercial coordination role, responsible for delivering accurate, timely and meaningful project reporting to the client, monitoring cost and programme performance, and managing the reporting and assessment of design changes and their associated commercial implications.

Working closely with the client, commercial, project controls and design teams, you will provide clear visibility of project performance, ensure potential cost and programme impacts are identified and understood, and support effective decision-making throughout the project lifecycle.

The successful candidate will be confident engaging with senior stakeholders, translating complex project information into clear management reporting, and ensuring that design development and change activities are properly captured, assessed and communicated from a cost and programme perspective.

Key ResponsibilitiesClient Reporting & Project Controls

• Lead the preparation, coordination and delivery of weekly, monthly and ad hoc project reports for the client and senior project stakeholders.
• Develop and maintain integrated project controls reports and dashboards covering cost, programme, risk, change and overall project performance.
• Consolidate information from planning, commercial, cost control, risk and design teams to provide a consistent and accurate view of project status.
• Present key project metrics, performance trends, emerging issues and areas of concern, providing clear commentary and actionable insight.
• Ensure reporting outputs are accurate, consistent and delivered in line with agreed client requirements and project governance deadlines.
• Support client progress meetings, project reviews and governance forums, providing reporting packs and supporting information.

Commercial & Cost Impact of Design Changes

• Work closely with the commercial and design teams to identify, track and report the financial implications of design changes and design development.
• Coordinate the assessment of proposed and emerging design changes, ensuring potential cost and programme impacts are captured and communicated.
• Support the commercial team in maintaining visibility of change-related costs, forecast movements, emerging risks and potential cost exposure.
• Ensure design changes are appropriately documented, tracked and reflected within project cost reports and change registers.
• Liaise with relevant stakeholders to obtain cost assessments, supporting information and updates on the status of change requests.
• Monitor the progress of change assessments, highlighting outstanding information, potential delays and items requiring commercial or client intervention.
• Provide consolidated reporting on change activity, including approved, pending and emerging changes, their financial implications and programme impact.

Change Management & Stakeholder Coordination

• Act as a central coordination point between the project controls, commercial, design and change management teams.
• Establish and maintain effective processes for capturing, reviewing, assessing and reporting project changes.
• Ensure that information flows effectively between technical and commercial teams so that design decisions are understood in terms of their wider project implications.
• Coordinate regular change reviews, ensuring actions, responsibilities and outstanding assessments are clearly recorded and progressed.
• Identify potential gaps, inconsistencies or delays in change information and proactively work with relevant teams to resolve them.
• Maintain clear audit trails and ensure change information is appropriately recorded within project systems.

Reporting Improvement & Governance

• Develop and maintain reporting templates, dashboards and performance indicators aligned with client and project requirements.
• Drive continuous improvement in reporting processes, data quality, consistency and efficiency.
• Support project audits, commercial reviews and governance processes through accurate and well-structured reporting.
• Work with project teams to improve the quality, reliability and integration of project controls information.
• Identify emerging trends and potential areas of commercial or programme concern, escalating these where appropriate.

Your Profile

• Degree or equivalent qualification in Project Management, Construction Management, Quantity Surveying, Commercial Management, Engineering or a related discipline.
• 8+ years' experience in project controls, commercial reporting, change management or a similar role within major construction, infrastructure or capital projects.
• Strong experience producing and presenting project reports for clients and senior stakeholders.
• Good understanding of construction project commercial processes, cost management, forecasting and change control.
• Experience assessing, coordinating or reporting the cost implications of design changes and scope development.
• Ability to work effectively across commercial, design, planning and project controls teams.
• Strong understanding of project delivery, programme management, cost control, risk and change management principles.
• Advanced Excel skills and experience developing management reports and dashboards using Power BI or similar tools.
• Familiarity with project management and controls systems such as Primavera P6, Aconex, EcoSys and MS Project.
• Excellent communication, coordination and stakeholder management skills, with the ability to engage confidently with clients and senior project personnel.
• Highly organised, analytical and proactive, with strong attention to detail and the ability to manage competing priorities.

Experience working within complex construction projects, joint ventures or multi-disciplinary project environments would be advantageous.