Job Description:

Resourcing Operations Specialist
12 Month Contract
Belfast – On-site
£23.59 PAYE / £31.57 Umbrella per hour
35 hours per week
Inside IR35

I am looking for a Resourcing Operations Specialist to join a leading aerospace and defence organisation on-site in Belfast. This role will sit within the Learning / Resourcing function and will focus on supporting the full recruitment and onboarding lifecycle.

The successful candidate will act as a key link between hiring managers, HR, Global Mobility, Security, IT, Legal, and candidates, ensuring all recruitment and onboarding activity is smooth, compliant, and well-managed from offer through to day one.

Role Responsibilities
• Act as a power user for Workday, taking ownership of resourcing data, reporting, process updates, and data accuracy.
• Maintain and improve Google Sheet trackers, ensuring they remain accurate, audit-ready, and fit for compliance reporting.
• Manage candidate pipelines and support candidates through onboarding, vetting, background checks, security clearance, and global mobility processes.
• Identify process gaps and help implement more efficient and scalable ways of working.
• Act as the main point of contact for key internal stakeholders including IT, Security, Legal, HRBP, Global Mobility, and hiring managers.
• Ensure new starters have the correct access, equipment, compliance checks, and documentation in place ahead of their start date.
• Provide clear and timely updates to candidates throughout the onboarding journey.
• Translate complex internal processes, security requirements, visa information, and policy details into clear communication for candidates and stakeholders.
• Proactively flag issues, missing information, or delays and take ownership through to resolution.

Skills and Experience Required
• Minimum of 3 years’ experience within HR Operations, Resourcing, Talent Acquisition coordination, recruitment operations, or a similar role.
• Experience using a major HRIS platform such as Workday, SAP, Oracle, or similar.
• Strong Excel or Google Sheets skills, including functions, reporting, trackers, and ideally automation.
• Previous experience supporting onboarding, vetting, background checks, security clearance, global mobility, or visa processes.
• Strong attention to detail, with the ability to manage complex data accurately.
• Confident communicator with the ability to deal with candidates, hiring managers, and internal stakeholders.
• Highly organised, proactive, and comfortable owning tasks through to completion.
• Degree in HR, Business, Marketing, or a related discipline would be beneficial.

Additional Information
This is an on-site role based in Belfast. Due to the nature of the work, candidates will need to be able to obtain the relevant background checks and security clearance if required.