Job Description:

Job Description – Site Manager
Location: Primary School
Contract: Permanent, Full-Time, All Year Round
Hours: 35 hours per week, 52 weeks per year
Line Management: Site Assistant & Cleaning Staff
Start Date: ASAP
Purpose of the Role The Site Manager is responsible for the effective operation of the school’s buildings, grounds, and facilities. This includes ensuring the premises are safe, secure, and ready for daily use by pupils, staff, and other users. The role also involves overseeing site staff and coordinating the setup of facilities. The Site Manager will lead the Site Assistant and cleaning staff, ensuring compliance with statutory requirements and school policies.

Must hold an Enhanced DBS on the update service

Key Responsibilities Site Management & Maintenance

• Take overall responsibility for the upkeep and maintenance of the school premises and grounds.
• Carry out routine maintenance, minor repairs, decorating, and preventative maintenance.
• Ensure contractors and facilities teams comply with the asbestos register and all health & safety regulations, delivering work to required standards and best value.
• Monitor and maintain building systems, including heating, lighting, plumbing, and electrical systems.
• Conduct regular site inspections to identify hazards, maintenance needs, and health & safety issues.

Health, Safety & Security

• Act as key holder, responding to emergencies and managing site security, including locking/unlocking and alarm systems.
• Maintain health and safety standards in line with statutory regulations (including COSHH, fire safety, manual handling, and risk assessments).
• Record and monitor statutory checks, fire drills, and compliance activities.
• Promote a safe and secure environment for pupils, staff, and visitors.
• Ensure all site staff receive appropriate training for their roles.
• Ensure contractors comply with health & safety and safeguarding policies.
• Maintain accurate records of all health & safety-related tasks.
• Work with relevant staff to ensure annual safety checks are completed on curriculum equipment.

Security:

• Ensure alarm systems and procedures adequately protect school assets.
• Maintain a secure and well-lit site.
• Conduct regular patrols to identify and address security issues.

Assets:

• Provide information on the condition of school assets, including furniture, fixtures, and the building structure.

Cleaning & Facilities Management

• Supervise cleaning staff and maintain high standards of cleanliness and hygiene.
• Manage cleaning supplies, stock control, and budgets efficiently.
• Undertake additional cleaning tasks when required, including deep cleaning during holidays.
• Ensure external areas (playgrounds, pathways, bin areas) are clean, safe, and well maintained.
• Monitor waste management services, ensuring effective recycling and a clean site.
• Ensure legionella checks are carried out and logs maintained.

Leadership & Line Management

• Line manage the Site Assistant and cleaning staff, providing guidance, training, and support.
• Organise workloads effectively and promote safe working practices.
• Support staff development and ensure adherence to policies.

Porterage & Lettings

• Ensure access, hiring, and lettings policies are followed.
• Assist with deliveries, moving furniture, and equipment storage.
• Support lettings activities, ensuring premises are safe, secure, and left in good condition.

Administration & Reporting

• Maintain accurate records of maintenance, repairs, health & safety checks, and staff supervision.
• Advise senior leaders on site improvements, maintenance priorities, and resource requirements.
• Contribute to the development of site management policies and procedures.
• Respond to facilities-related enquiries.
• Attend and contribute to relevant meetings.

General Requirements

• Complete induction and participate in training related to site, facilities, and health & safety.
• Identify, assess, and manage risks within the working environment.
• Participate in the appraisal process.
• Work in line with the school’s values, promoting equality, inclusion, and non-discriminatory practice.

Person Specification Essential

• Experience in site management, caretaking, or facilities management (preferably in a school or similar setting).
• Practical maintenance skills (DIY, decorating, minor repairs).
• Strong understanding of health & safety regulations, including COSHH and fire safety.
• Ability to work independently and take initiative.
• Leadership experience, including supervising staff.
• Strong organisational, communication, and problem-solving skills.
• Commitment to safeguarding and promoting the welfare of children.
• Competence in using ICT systems relevant to the role.
• Good understanding of health, safety, and security legislation in schools.

Desirable

• NVQ Level 3 (or equivalent) qualification.
• Relevant health & safety certifications.
• Experience managing contractors and budgets.
• Experience in cleaning supervision and facilities systems.

Values and Attributes

• Proactive, reliable, and solution-focused.
• Professional, positive, and collaborative approach.
• Commitment to maintaining a safe, welcoming, and inclusive environment.

Safeguarding The school is committed to safeguarding and promoting the welfare of children. All staff must adhere to safeguarding policies. Appointment is subject to enhanced DBS checks and satisfactory references.