Job Description:

Hales Group are working with their client to assist them in finding an Operations Coordinator. With this role, you will be responsible for coordinating ship-to-ship and marine consultancy operations, ensuring the safe, efficient, and compliant delivery of projects worldwide. This is a varied and busy role, where accurate detail and resilience are beneficial.
 
This is an ideal opening for someone at the beginning of their career journey or someone looking for a new opportunity that can learn and grow within our supportive Team.
 
Additional benefits once enrolled permanently:
 

• Flexible working - WFH 1 day per week
• Holiday: 28 days per year plus bank holidays
• Access to a perks scheme offering a wide range of benefits and discounts
• Pension - Auto enrolled after completion of probationary period
• Company Life Cover Scheme which also provides access to a Smart Health Platform upon completion of probationary period.
• Fee onsite parking.
• Modern, light and clean building.

 
Salary - £13.33 - £14.41 Per hour
Hours - Monday to Friday | 8.30am - 5.00pm | 1 Hour Lunch | 37.5 Hours Total | Temp to Perm Opportunity
On Call - 1 in 4 Evening and Weekends | Extra £200 Per Day for Saturday and Sunday
 
Duties Include:
 

• Coordinate worldwide ship-to-ship (STS) and marine consultancy operations, ensuring safe, efficient and compliant project delivery.
• Manage client enquiries, prepare quotations and costings, and support contract award processes.
• Organise offshore logistics, including vessel scheduling, equipment mobilisation, travel arrangements and supplier coordination.
• Liaise with clients, agents, vessel operators and internal teams to ensure smooth operational delivery and effective communication.
• Monitor vessel movements, weather conditions and operational risks, implementing contingency plans where required.
• Maintain accurate operational records, process documentation, prepare invoices and support cost control activities.
• Build and maintain strong client relationships, supporting business development and marketing initiatives.
• Ensure compliance with company procedures, industry regulations, QHSE standards and operational policies.
• Support audits, supplier management, personnel coordination and training activities to maintain operational readiness.
• Produce operational reports, drive continuous improvement initiatives and provide general support across the business.
• Goods receipting all purchase orders against invoices from each completed operation in accordance with the Purchasing Policy.
• Preparation of sales invoices and submission to client in a timely manner.
• Monitor costs of past and current operations to advise on possible increase in prices.
• Complete monthly close out procedures for all operational job files ensuring all actions are captured and to facilitate the completion of the monthly HSE statistics.
• Assist Accounts Team with any invoice queries or outstanding sales invoices.

 
The ideal candidate:
 

• Team player, able to collaborate effectively
• Proactive and driven, strives for continuous improvement
• Highly organised
• Excellent attention to detail and analytical skills
• Strong interpersonal and communication skills
• Able to work in a fast-paced environment
• Adaptable and resilient when under pressure
• Strong IT skills

 
For more information on this opportunity, please apply!